EXHIBTOR MANUAL


Everything you need to know about participating in ROOTSTOCK is here on this webpage. We’ve done this so it is easily shared, all in one place and easily updatable. This is a blind webpage so please do not share via the socials.

This is for INTERNAL USE ONLY.

ROOTSTOCK EXHIBITOR MANUAL

On this page you will find relevant links and information that you will need. Below is a numbered, step by step guide as to what we need from you. The sooner we get this information from you the better so we ask of your help with this.

  1. BOOKMARK THIS PAGE - so you can access all info and links when you need them.
  2. Event Dates
  3. Deadlines
  4. Contacts
  5. Register your wines
  6. Check out the social media cheat sheet for promotion - link coming
  7. How much wine should I bring?
  8. Shipping
  9. Licencing & Compliance
  10. Run Sheet
  11. Event Set Up

FORMS TO FILL IN

  1. REGISTER YOUR WINE
  2. REGISTER YOUR RSAs

EVENT DATE

SATURDAY 26th & SUNDAY 27th NOVEMBER
CARRRIAGE WORKS, 245 Wilson Street, Eveleigh
10am till late both days.
WINE SESSION TICKETS: $50 for the morning and $55 for the evening sessions (includes all wine tastes and PLUMM Wine Glass to take home)
ALL DAY TICKETS: $90

DEADLINES

Register wines: November 10th
Register RSAs: November 15th

TEAM ROOTSTOCK 2016

Creative Director: GIORGIO DE MARIA

The mad creative genius that is Rootstock Sydney. The first contact for all wine quieries and other such things. info@giorgiodemaria.com // +61 404 962 703

Co-Organiser: JAMES HIRD

The second contact for all wine queries and other such things reschs@me.com // +61 0481 380 633

Media: MIKE BENNIE

All things media, wine raconteur and general rapscallion. hello@mikebennie.com // +61 411 330 338

Event Manager: GABRIELLE WEBSTER

The primary contact on the day. Volunteer wrangler and generall all round legend gabrielle.lovetillydevine@gmail.com // +61 406 769 610

TEAM BSC Project Manager: MOIR LAIRD

Your first port of call for event questions. All logistics, shipping, RSA and licensing compliance, general enquiries moir@bottleshopconcepts.com // +61 415 209 214

TEAM BSC On day event Operations: PETER 'MARCHO' MARCHANT

‘Treasury’ on the day, ‘high vis’ RSA officer (aka the sober one) peter@bottleshopconcepts.com

TEAM BSC Spittoon Emptier: DAN SIMS

General wrangler and tends to get in the way but can empty spittoons dansims@bottleshopconcepts.com // +61 411 857 901

WINE REGISTRATION

Below is the Wine Registration LInk. Please do this URGENTLY as we need the infomration for marketing collateral. You will note we ask two questions for each wine.
- is this wine from natural farming (organic/biodynamic certified or according to australian standard)
- is the total sulphur under 50ppm
Please check these boxes for each wine.

REGISTER YOUR WINE HERE

Before November 10th

SAMPLE STOCK

In terms of quantity of wine to bring we think of 4 bottles of each wine you are showing per session. Please note there are 4 sessions. 18 bottles of each wine on pour total just in case. We also highly recommend pourers as they can limit overpours. Please note that any leftover stock needs to be taken with you on the final event day. We can’t take responsibility for stock left in the venue post-event.

TASTING. NOT A DRINKING

Please note this is a wine ‘tasting’, not a ‘drinking’ so please ensure you pour a max of 15ml per wine. This minimises wastage, spittoon maintenance and, most importantly, helps us manage RSA issues. Less wine, less wastage, less issues. We recommend using slow pourers.

LICENCING & COMPLIANCE

Licencing always has its challenge in Australia and Sydney is no different. As mentioned above, we will be applying for a Trade Fair licence which will cover you for the event.

However, everyone pouring wine at the event must have a VALID NSW RSA (Responsible Service of Alcohol) Certificate. The easiest way to do this is to follow this STEP BY STEP guide to getting a national RSA. If you wish to only get a NSW RSA, just do that. Painful? Yes. But Necessary.
Follow THIS LINK to get your national RSA

SHIPPING

More infomation on this is to come but we aim to consolidate the shipment prior.

PROMOTION

We love social and digital; it’s where we live. And we know how time poor everyone is, so we’ve put together a social media cheat sheet to make it easier, including suggested copy for instagram, facebook, twitter and your e-newsletter - as well as images.
LINK TO COME

RUN SHEET

Below is a basic run sheet for the day. Please note the time of the briefing as THIS IS COMPULSORY so please do not be late.

Saturday 26th November

9am - Welcome
10am - 2.30pm: PUBLIC SESSION 1
Please note as each session is ticketed please ensure wine and your stall are set.
2.30 pm - 3.30pm: Time for a reset and break. Food and chill out area available upstairs .
3.30 pm - 8pm: PUBLIC SESSION 2
As the public will be queuing for this session please ensure you are back at your stall and ready to go the 3.30 start.
After 8 Fun time

Sunday 29th November

10 am - 2.30pm: PUBLIC SESSION 3
2.30 pm - 3.30pm: Break in between Sessions
3.30 pm - 8pm: PUBLIC SESSION 4
After 8 – Fun time! Closing party (Elston Room).

We are expecting/limiting each public wine session to an estimated 500 people.

Floor plans are being worked on and will be linked here once all wineries are confirmed. (DS- 22nd Sept)

PASSES

Each Wine Stall will get 2 passes only (+ 1 for the importer if international) for the entrance to the Wine Festival Area. Please let us know about any particular requirements but remember Rootstock Sydney is not for profit and with no major sponsors.

EVENT SET-UP

Your stand will be a dressed trestle table with spittoon, water, ice tub (for under the table) and plenty of ice. Signage will be provided by Rootstock Sydney as per usual and we ask please no banners and the like.

FOOD

The food line up for the whole Rootstock Festivla is shaping up to be a massive one. Keep an eye on the website as we annouce!

FINALLY

As you know, Rootstock is a not for profit event run but a bunch of volnteers and wine lovers. The interest in this event has grown and grown and we can't wait to celebrate this years incarnation with you. If you have any questions at all, please let us know and we'll get right back to you. BRING ON ROOTSTOCK!